5 Reasons Why You Need Microsoft Teams
17th August, 2020

With the coronavirus pandemic there has been a huge shift in the number of people working from home. There has never been a greater need for businesses to tap into effective communication tools. Microsoft Teams is a viable communication hub enabling team members to communicate and collaborate on projects. Since March, the number of Microsoft Teams daily users has increased from 44 million to 75 million. Microsoft CEO Satya Nadella announced the latest figures during the company’s Q3 2020 earnings call. Office 365 is also now at 258 million paid seats.

Microsoft Teams provides numerous features that will help you improve your company’s transparency, accountability and, overall performance.

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Centralised Hub for Communication

Microsoft Teams provides a centralised hub for communication. The software allows you to create teams to better manage functional areas of your business. Within these teams, channels can be created wherein workers can chat and send updates. With the Microsoft Teams app notifications and updates can be sent and received on the go, so you can receive important updates on your mobile even if you are out of the office. The chat feature allows you to direct messages to specific individuals.

Private Chat Features

Teams allows you to control who has access to various channels and chats. This allows business managers to control who has access to sensitive information whilst simultaneously allowing members to benefit from quick and critical business updates.

Image showing Microsoft Teams features that allows team members to private channels

Image showing Microsoft Teams features that allows team members to private channels

Integration Apps

Office 365 Apps

Microsoft Teams allows you and your colleagues to work on individual objectives without having to leave the app. Microsoft Teams can integrate with One Drive enabling you to work on and edit  Microsoft Office, Microsoft Excel, Microsoft PowerPoint and One Note files within the app.

Import your Outlook calendar into Microsoft Teams to plan, update and schedule meetings with team members. Teams allows you to view the available times of team members to help you schedule meetings more effectively. Teams members can review your proposed meeting time, accept, decline, or leave a response suggesting a time that is more suitable for them.

Image depicting Office 365 applications included in Microsoft Teams. The applications are Microsoft Word, Microsoft PowerPoint, Microsoft Excel, OneNote, Microsoft Outlook, and Skype.

Image depicting Office 365 applications included in Microsoft Teams. The applications are Microsoft Word, Microsoft PowerPoint, Microsoft Excel, OneNote, Microsoft Outlook, and Skype.

Other Apps

Microsoft Teams allows you to seamlessly integrate other apps into its software as well.

Zoom and Skype: Teams allows you to host virtual meetings on Skype and Zoom app. Meetings can be scheduled and joined within the app. This makes it easy to communicate and share content quickly.

Twitter: Receive real time updates within Teams on activity within your Twitter account.

Google Analytics: This in-app feature enables you to see the performance of your google campaigns within Teams. You can receive notifications from the app within your Teams channels and have reports and metrics sent to your channels too.

Asana: Integrate Teams with communication applications that will allow you to home in on effective communication even more and Asana allows you to turn your conversations into tasks and communicate updates within the app.

Image depicting applications available in Microsoft Teams. Apps are categorised by: Personal apps, bots, Tabs, Connectors, Messaging, Top picks, Popular apps, What's new, Analytics and BI, Developer and IT, Education, Human resources, Productivity, Project management, Sales and support, Social and fun

Apps are categorised by: Personal apps, bots, Tabs, Connectors, Messaging, Top picks, Popular apps, What’s new, Analytics, BI, Developer, IT, Education, Human resources, Productivity, Project management, Sales, support, Social & fun

Transcribe Your Meetings

Microsoft Teams allows you to host virtual meetings with team members or guests and also gives you the option to transcribe your meetings. This feature can help you revolutionise the way you take minutes and write meeting reports.

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Shortcuts and Commands

Here is a list of Microsoft Teams top shortcuts and hacks to help you optimise the features in the app quickly and easily.

  1. Ctrl+Period(.)Show keyboard shortcuts
  2. Ctrl+E: Brings you to the search tab.
  3. Ctrl+N: Creates a new chat
  4. Ctrl+Comma(,): Takes you to Settings
  5. Ctrl+4 or Ctrl+Shift+4: Open Calendar
  6. Ctrl+5 or Ctrl+Shift+5: Open calls
  7. Ctrl+6 or Ctrl+Shift+6: Open Files
  8. Ctrl+Shift+I: To mark a message as important
  9. Ctrl+O or Ctrl+Shift+O: To attach a file to a message.
  10. Ctrl+Shift+F: Filter current list
Image depicting keyboard shortcuts and commands in Microsoft Teams.

Image depicting keyboard shortcuts and commands in Microsoft Teams.

Whether you are self-employed, working remotely or working in office as part of a team, Microsoft Teams features will help you organise your work more effectively. Teams makes communication and collaboration a no-brainer. The option to integrate applications helps you improve the way you receive information and communicate with your colleagues and customers. Teams includes security features enabling you to control who has access to company information as well as allowing you to record your meetings. Teams also includes shortcuts and commands that will allow you to navigate your way around the app easily.

Click HERE to install the Microsoft Teams app and transform the way you communicate within your business, starting today.